Privacy Policy

At Hellen Yoga, your privacy is really important to me. I am committed to looking after your personal information and keeping it safe, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy explains what information I collect, how I use it, and how I protect it.

Who I Am

Hellen.Yoga is run by Hellen Barlow.

Website: www.hellen.yoga
Email: hellenbarlow1@gmail.com
Location: United Kingdom

If you ever have any questions about your data, you are very welcome to contact me.

What Information I Collect

I may collect and process the following personal data:

  • Your name and contact details (email address and phone number)

  • Emergency contact name and phone number

  • Medical information relevant to your safe participation in classes

  • Information you provide on booking forms or health questionnaires

  • Messages you send me by email, text, or contact forms

  • Website usage data via cookies and analytics tools

How I Collect Your Information

I collect information when you:

  • Book a class, workshop, or event

  • Fill in a registration or health form

  • Contact me by email, phone, or message

  • Subscribe to updates

  • Visit my website

Why I Collect Your Data

I collect and use your information to:

  • Make sure you can practise safely in my classes

  • Offer you appropriate guidance and support

  • Manage bookings and attendance

  • Communicate with you about classes and updates

  • Respond to your enquiries

  • Meet legal and insurance requirements

  • Improve my services and website

Legal Basis for Using Your Data

Under UK GDPR, I am allowed to use your data for the following reasons:

  • Consent – when you choose to share information or sign up to emails

  • Contract – when you book classes or services

  • Legal obligation – for tax, insurance, and record-keeping

  • Legitimate interests – to run and improve my business

Health information is only used with your explicit consent.

Sharing Your Information

I respect your privacy and will never sell your data.

Your information will only be shared when necessary, for example with:

  • Insurance providers (if required for a claim)

  • Payment processors

  • Website and email service providers

  • Legal authorities (if required by law)

Anyone I work with is required to keep your information secure.

How I Keep Your Data Safe

I take your privacy seriously and use appropriate measures to protect your information, including:

  • Secure digital storage

  • Password protection

  • Limited access to records

  • Secure disposal of old information

Although I do my best to keep your data safe, no online system is completely risk-free.

How Long I Keep Your Data

I only keep your personal information for as long as necessary.

This may include:

  • For teaching and safety purposes

  • For insurance records (usually up to 7 years)

  • For legal and financial requirements

When information is no longer needed, it is securely deleted.

Cookies

My website uses cookies to help improve your experience and understand how it is being used.

You can control cookies through your browser settings.
Please note that disabling cookies may affect some website features.

Marketing and Communication

If you choose to opt in, I may occasionally send you information about:

  • Classes and events

  • Workshops and retreats

  • News and updates

You can unsubscribe at any time by contacting me or using the link in my emails.

I will never share your details for marketing purposes.

Your Rights

Under UK data protection law, you have the right to:

  • See what personal information I hold about you

  • Ask for incorrect information to be corrected

  • Request deletion (where applicable)

  • Limit or object to how your data is used

  • Request a copy of your data

  • Withdraw consent at any time

To exercise any of these rights, please contact:

📧 hellenbarlow1@gmail.com

You can also contact the Information Commissioner’s Office (ICO) at:
www.ico.org.uk

International Data Transfers

Some of the services I use (such as website hosting or email providers) may store data outside the UK.

When this happens, I make sure appropriate safeguards are in place.

Children’s Privacy

My services are not intended for children under 13, and I do not knowingly collect personal data from children.

If this happens, please contact me and I will remove the information.

Links to Other Websites

My website may contain links to other websites. I am not responsible for their privacy policies, so please check these separately.

Changes to This Policy

I may update this Privacy Policy from time to time.

The latest version will always be available on my website.

Important Notice

If you do not agree to this Privacy Policy, I may not be able to provide services safely.

Some information must be kept for legal and insurance reasons, even if you request deletion.

Contact Me

If you have any questions about this policy or your personal data, please get in touch:

Hellen Yoga
Website: www.hellen.yoga
Email: hellenbarlow1@gmail.com
United Kingdom